timeware® HRMS › Leave Management
timeware® HRMS · Module
Leave Management.
Plan, request, approve.
Simplify and centralise every kind of absence, from holiday and sickness to compassionate leave, with live balances, customised policies and workflows that keep you compliant.
Key functions
✓
Every kind of absence, holiday, sickness, compassionate, in one planner.
✓
Live balances with accrual, carry-over and collective-leave rules applied automatically.
✓
Clash warnings show who else is off before a request is approved.
✓
Requests raised and approved in the employee app, with instant notifications.
✓
Bradford factor and sickness patterns surfaced for HR.
Validate
Every request checked before a manager sees it.
Balance, minimum staffing cover, blackout periods, bank-holiday proximity and absence patterns, verified the moment an employee taps Request in the employee app.
Key functions
✓
Minimum staffing rules per department, site or skill, so cover never drops below your line.
✓
Blackout periods block or warn on leave during your busiest weeks.
✓
Bradford factor scoring flags absence patterns as they form.
✓
Blockers stop the booking; warnings reach the manager with context.
✓
Full, half and quarter days, or exact hours and minutes.
Entitle
Allowances that calculate themselves.
Key functions
✓
Service bands grow the allowance automatically with years of service.
✓
Pro-rata for mid-year starters, by days worked or complete months.
✓
Carry-over applied at renewal with per-band caps on credit and debt.
✓
Renew on a fixed date or each employee’s start-date anniversary.
✓
Manual adjustments, credits and debits, with a full audit trail.
Automate
Shutdowns, bank holidays and sickness handle themselves.
Christmas shutdown
ACTIVE
24 Dec – 2 Jan · all sites except Distribution · leave entries created for 138 eligible employees automatically.
138 / 138 processed · balances resynced
Sick leave · Stuart Booth
OPEN-ENDED
Extends day by day until Stuart clocks back in, then closes itself and books the return-to-work interview.
Auto-close on clocking
Bradford factor: 128
Timesheets stay in step
AUTOMATIC
Approved leave lands on the timesheet as paid or unpaid time by your rules. Work during leave? The entitlement refunds itself.
Paid to the right pay element
Worked-leave refunds
Clear to return
Back too soon? The door won’t let them in.
For food production, catering and care. Keep someone off for a set time after their last symptom, pause their card, face and fingerprint on your access system until then, and lift it automatically when they are clear.
Key functions
✓
A leave reason can keep people off for a set time after their symptoms stop, 48 hours for a food handler, and require a doctor or health protection team to clear them first.
✓
The time counts from the last episode or the last anti-diarrhoea medicine, not from feeling better, weekends included.
✓
Pause their door access until they are clear: BioStar 2, Suprema readers and BioStar Air refuse them, then lift the pause on their own at the clear time.
✓
A pause, never a deletion. Cards, faces, fingerprints and access levels stay put, and nobody needs enrolling again.
✓
Staff report sickness and say when their symptoms stopped in the employee app, and see when their access starts working again.
✓
Clock in too soon and the absence is flagged Back early on the dashboard and the line manager is emailed. A supervisor records Sent home or Moved away from open food.
✓
Alerts, emails, the app and the door systems never name the illness or the reason.
Questions
Leave Management, answered.
Can we set our own holiday rules?
Yes. Leave Management supports fully customised holiday policies, including entitlements, accrual, carry-over limits and location-specific rules.
How are leave requests approved?
Requests follow configurable two-tier approval workflows, so they reach the right managers, with proactive alerts and a full audit trail.
Can employees book their own leave?
Yes. Through the employee app, employees request leave, see live balances and view the shared team planner from any device.
Does it help with compliance?
Proactive alerts and Working Time Regulation checks help you stay compliant, and every action is recorded for audit.
Are their cards and fingerprints deleted while access is paused?
No. The person stays on every reader with their cards, face and fingerprint templates and access levels. Only their start date or status changes, and timeware® puts back exactly what was there before, so they walk straight back in once they are clear.
Which illnesses does this cover?
You choose. Each leave reason has its own hours and clearance switch, so you can follow the Food Standards Agency’s 48 hours after symptoms stop, require medical clearance for cases such as E. coli STEC, typhoid or hepatitis A, or keep someone off because of illness at home without it counting as their own sickness.
